There’s nothing better than running a creative studio.
Designing beautiful work. Pitching ideas and creating amazing things for clients.
But like most creatives… behind the curtain there’s paperwork. Bills. Contracts. A LOT of admin.
Believe it or not, mail management is one of the biggest headaches.
Contracts, client mail, supplier invoices, business documents… creative studios get stacks of physical mail that needs managing.
The problem is most creatives aren’t sitting at a desk, nine-to-five waiting on mail to arrive.
What you’ll pick up:
- Creative studios struggle with mail because they aren’t always at their physical address to receive it
- A Mail scanning service means you can view/edit/manage/send your mail remotely
- Professional Business address, Time saved, Privacy, Access anywhere and easy organization.
- Choose a plan, select your address, and start getting your mail scanned!
Why Creative Studios Struggle With Physical Mail
Creative-types are some of the most mobile professionals out there.
75% of art and design professionals are freelancers which means tons of small studios are made up of solo founders, remote teams or small groups of creatives.
Many creative studios have team members who travel for shoots or move between co-working spaces.
The problem with that? Mail gets missed. Forgotten. Lost.
Contracts and invoices pile up. And client documents sit unopened until they’re accidentally thrown away.
And studios using a home address… hello privacy concerns and not looking very professional to clients.
Enter… the mail scanning service.
An online PO box lets any studio set up a real street address that forwards to email. All mail can be viewed, managed and forwarded directly from a dashboard, accessible anywhere from a laptop or phone.
You can set one up in minutes and start receiving scanned mail the same week: https://ipostal1.com/online-po-box.php
Say goodbye to missed deliveries.
How Does A Mail Scanning Service Work?
With a mail scanning service, creative professionals get access to a real physical address that catches all of their studio mail.
The mail forwarding service scans items and securely uploads them to an online dashboard where mail can be viewed and managed.
The studio owner can literally:
- Open and scan every piece of mail
- Forward mail to another physical address
- Send junk mail to the shredder
- Store it for pickup later
That means a designer based in Miami can receive and open up invoices from suppliers based in Europe. A photographer in Oregon can review a signed contract with a new client the same day it’s posted.
Biggest Benefits For Creative Studios
Receiving all mail digitally is just the start. Mail scanning services can save creative studios time, look more professional and keep personal info private.
Time Saving
Studio owners and entrepreneurs spend 36% of their week on administrative tasks.
Physical mail is something most creatives shouldn’t have to deal with.
When mail is being handled by a scanning service, the studio owner can spend less time routing mail… and more time doing creative work.
Professional Business Address
When signing contracts or sending proposals, clients want to see a street address, not a PO box or home address.
Signing a contract with an xyz studio located at 123 Fake Street is more professional than a PO box or home address.
Business addresses let studios list at a real physical location without breaking the bank on an office.
Privacy
Most studio owners probably use a home address when registering their business.
Which means that home address is displayed on public documents. Online business directories. Contracts, invoices, etc.
An online PO box keeps business mail separate from personal stuff while still giving the studio a professional street address.
Access Mail Anywhere
It’s no secret that most creatives aren’t desk jockeys. Team members come and go to client sites. Travel for projects. Collaborate with artists in different cities.
A mail scanning service means that no matter where the team is… mail can be managed and viewed remotely. Home. On the road… or overseas!
Easily Manage Multiple Clients
Small creative studios frequently work with multiple clients and team members on projects.
With every piece of mail being scanned and uploaded to an online dashboard:
- Search for mailed items easily
- Keep mail organized by client
- Easily reference older mail at any time
No more digging through filing cabinets to find that one receipt.
Setting Up Takes 2 Minutes
Signing up for a mail scanning service takes less time than brewing a morning coffee.
Once information is verified and the studio address is updated with clients, scanned mail starts arriving.
Most services will walk through these simple steps:
- Select a plan that matches how much mail the studio receives
- Choose a street address from available locations
- Verify ID via a quick video or ID scan
- Update the studio mailing address with clients and suppliers
- Start receiving mail digitally tomorrow!
Wrapping It All Up
Creative studios deserve to spend less time on overhead and administrative tasks.
And mail really doesn’t belong in either of those categories.
Get the studio a mail scanning service and say goodbye to:
- Not looking professional to clients
- Spending money on office space
- Wasting time dealing with physical mail
- Privacy issues with a home address exposed
Any creative studio that could save time and start focusing on the work that actually matters… it’s time to get an online PO box.
It takes minutes to sign up and starts helping the moment the address is active.